Room Hire
Room Hire, Equipment and Bespoke Services
VAC Room Hire is located in Harp Place, 2 Sandy Lane and offers fully accessible, free wi-fi and a range of low cost equipment hire. We have three room spaces available for you that can be arranged in a variety of styles to suit your needs for meetings, events, conferences, workshops and breakout spaces.
VAC Board Room (TR1) can accommodate up to 40 people theatre style and 18/20 board room style. VAC Small Meeting Space (TR2) is ideal for small meetings of 2-8 people, with two desk spaces plus an oval meeting table. VAC Classroom Space (TR3) is suitable for workshops and training and accommodates up to 18 people.
Coventry VCSE Alliance members receive a 10% discount on room hire – find out more here.
Rooms can be booked for morning, afternoon or all day from Monday to Friday. Prices can be found below.
VAC room hire charges
Board room/training (TR1)
| Morning 9.15am-12.30pm | £70 |
| Afternoon 1pm-4.15pm | £70 |
| All day 9.15am-4.15pm | £125 |
Small meeting space (TR2)
| Morning 9.15am-12.30pm | £45 |
| Afternoon 1pm-4.15pm | £45 |
| All day | £80 |
Classroom (TR3)
| Morning 9.15am-12.30pm | £60 |
| Afternoon 1pm-4.15pm | £60 |
| All day 9.15am-4.15pm | £110 |
How to book
- Please phone VAC reception on 024 7622 0381 to check room availability on your chosen date/s
- Read terms and conditions of booking
- Complete the attached booking form at the end of this page and return by email to info@vacoventry.org.uk
Refreshments
We can provide you with refreshments – water is available free of charge. On the booking form you can specify if you would like these on arrival or at midpoint. Please note that VAC does not have catering facilities onsite, but we but we are able to arrange lunch through our approved supplier on your behalf, bookable in advance.
| Selection of tea/coffee/ herbal tea/de-caffeinated tea/ coffee | £1.00 per person |
| As above plus biscuits | £1.20 per person |
Equipment Rates
Voluntary Action Coventry has a variety of equipment available to hire on-site for use on our premises.
| Equipment | Per session | Per day |
| Multimedia projector | £20 | £35 |
| Laptop | £20 | £35 |
Flip-chart paper is free of charge
For more information please call 024 7622 0381 or email info@vacoventry.org.uk
Bespoke services
We offer a range of bespoke services tailored to the needs of individual voluntary and community organisations. Unless displayed, our fees are currently based on a POA (price on application) approach.
Consultancy/ Research
Tailored Training
In addition to generic training courses and workshops VAC can provide training to the trustees, staff or volunteers of voluntary and community groups. This can be tailored to reflect the situation and learning needs of the organisation.
“Working with VAC on our tailored training needs was great. They were always attentive to our specific needs and friendly and efficient in their organisation and delivery. The courses they organised and delivered at our premises were spot on and there was positive feedback from all the participants. We would definitely use them again.” Mindy Chillery, Coventry Artspace Partnerships
To discuss your requirements on any of the above please contact Sue Ogle, s.ogle@vacoventry.org.uk or call 024 7622 0381.